There was a time when people use to write documents. And good handwriting was a criterion of selection for office jobs. With the innovation of the typewriter making the documents became easy. The further invention of the computer and word processor program made life very easy. One can write in a clear font and can save the document for future use also. Further, the document can send to any person via email.
At present, there are several programs available by which one can create a document. But Microsoft Word is the most used software. Microsoft has introduced office 365. With this, you can access it from anywhere. Google has introduced another word processor, Google Docs. Google docs provide all the features that Microsoft word provides. Not all but yes up to an extent. Google doc is a program that can be used with the help of the internet. One doesn’t need to install it. You can use it from your internet browser. Every internet browser internet explorer, chrome, Mozilla Firefox, Opera, etc. supports Google Docs. You just need to have an email address from Gmail. You can use the word without using the internet but you need to use it on the chrome browser.
On the other hand, Microsoft Word is a software program you need to install on your computer or android device. It is a paid program one need to purchase its subscription. To use it. Microsoft word gives the benefit of add-ins. These add-ins perform various functions. You can connect various other software with Microsoft word. It doesn’t mean that Google Docs doesn’t give any add-ins. The add-ins of Google Docs are known as Add-ons. They are – Table of Contents, Doc Builder, EasyBib Bibliography Creator, Styles, Footnote Style, Doc Tools, Lucidchart Diagrams, Highlight Tool, Code Blocks, Docs to Markdown, Text Cleaner, Easy Accents, OneLook Thesaurus, Wolfram Alpha for Docs, Grammar and Spell Checker – Language Tool, Hello Sign, etc. Most of these tools are free to use. You just need to add the add-ons to your Google docs.
Using Google Docs is very easy. As you will log in to Google by clicking on the sign-in option at the top right-hand corner of google.com. you will find six dots near your photograph. By clicking on them you will be able to see all the products that Google offers. You will find Google Docs you can start using it without paying any license fee.
In this article, we have some Google Docs keyboard shortcuts that help you improve your workflow, save time, and work smartly while multitasking. Below are the shortcut keys for Google Docs that will help you now. You can also download the articles in PDF and Excel files from the download button for future reference.
Keyboard shortcuts for Google Docs
1.Paragraph formatting:
| Ctrl + ] | Increase paragraph indentation |
| Ctrl + [ | Decrease paragraph indentation |
| Ctrl + Alt + 0 | Apply normal text style |
| Ctrl + Alt + [1-6] | Apply heading style [1-6] |
| Ctrl + Shift + l | Left align |
| Ctrl + Shift + e | Center align |
| Ctrl + Shift + r | Right align |
| Ctrl + Shift + j | Justify |
| Ctrl + Shift + 7 | Numbered list |
| Ctrl + Shift + 8 | Bulleted list |
| Ctrl + Shift + Up/down arrow | Move paragraph up/down |
2.Images and drawings:
| Ctrl + Alt + y | Alt text |
| Ctrl + Alt + k | Resize larger |
| Ctrl + Alt + b | Resize larger horizontally |
| Ctrl + Alt + i | Resize larger vertically |
| Ctrl + Alt + j | Resize smaller |
| Ctrl + Alt + w | Resize smaller horizontally |
| Ctrl + Alt + q | Resize smaller vertically |
| Alt + Right arrow | Rotate clockwise by 15° |
| Alt + Left arrow | Rotate counterclockwise by 15° |
| Alt + Shift + Left arrow | Rotate counterclockwise by 1° |
| Alt + Shift + Right arrow | Rotate clockwise by 1° |
| Shift + Esc | Close drawing editor |
| Comments and footnotes | |
| Ctrl + Alt + m | Insert comment |
| Ctrl + Alt + Shift + a | Open discussion thread |
| Ctrl + Enter | Enter current comment |
| Ctrl + Alt + f | Insert footnote |
| holding Ctrl + Alt, press e then f | Move to current footnote |
| holding Ctrl + Alt, press n then f | Move to next footnote |
| holding Ctrl + Alt, press p then f | Move to previous footnote |
| Menus | |
| Ctrl + Shift + x | Context (right-click) menu |
| Ctrl + Shift + \ | |
| in Google Chrome: Alt + f | File menu |
| other browsers: Alt + Shift + f | |
| in Google Chrome: Alt + e | Edit menu |
| other browsers: Alt + Shift + e | |
| in Google Chrome: Alt + v | View menu |
| other browsers: Alt + Shift + v | |
| in Google Chrome: Alt + i | Insert menu |
| other browsers: Alt + Shift + i | |
| in Google Chrome: Alt + o | Format menu |
| other browsers: Alt + Shift + o | |
| in Google Chrome: Alt + t | Tools menu |
| other browsers: Alt + Shift + t | |
| in Google Chrome: Alt + h | Help menu |
| other browsers: Alt + Shift + h | |
| in Google Chrome: Alt + a | Accessibility menu |
| other browsers: Alt + Shift + a | (present when screen reader support is enabled) |
| Ctrl + Alt + Shift + k | Input Tools menu |
| (available in documents in non-Latin languages) | |
| Shift + right-click | Show your browser’s context menu |
3.Text selection with keyboard:
| Ctrl + a | Select all |
| Shift + Left/right arrow | Extend selection one character |
| Shift + Up/down arrow | Extend selection one line |
| Ctrl + Shift + Left/right arrow | Extend selection one word |
| Shift + Home | Extend selection to the beginning of the line |
| Shift + End | Extend selection to the end of the line |
| Ctrl + Shift + Home | Extend selection to the beginning of the document |
| Ctrl + Shift + End | Extend selection to the end of the document |
| holding Ctrl + Alt + Shift, press e then i | Select current list item |
| holding Ctrl + Alt + Shift, press e then o | Select all list items at current level |
| Text selection with mouse | |
| Double-click | Select word |
| Double-click + drag | Extend selection one word at a time |
| Triple-click | Select paragraph |
| Triple-click + drag | Extend selection one paragraph at a time |
4.Screen reader support:
| Ctrl + Alt + z | Enable screen reader support |
| Alt + Shift + ~ | |
| Ctrl + Alt + h | Enable braille support |
| Ctrl + Alt + x | Speak selection |
| Ctrl + Alt + r | Speak from cursor location |
| holding Ctrl + Alt, press a then l | Announce cursor location |
| holding Ctrl + Alt, press a then f | Announce formatting at cursor location |
| holding Ctrl + Alt + Shift, press t then h | Speak the table column and row header |
| holding Ctrl + Alt + Shift, press t then n | Speak the table cell location |
| holding Ctrl + Alt + Shift, press t then r | Speak the table row header |
| holding Ctrl + Alt + Shift, press t then c | Speak the table column header |
| Ctrl + Alt + Shift + r | Show live edits |
5.Document navigation:
| holding Ctrl + Alt, press a then h | Show document outline |
| holding Ctrl + Alt, press n then h | Move to next heading |
| holding Ctrl + Alt, press p then h | Move to previous heading |
| holding Ctrl + Alt, press n then [1-6] | Move to next heading [1-6] |
| holding Ctrl + Alt, press p then [1-6] | Move to previous heading [1-6] |
| holding Ctrl + Alt, press n then g | Move to next graphic |
| (image or drawing) | |
| holding Ctrl + Alt, press p then g | Move to previous graphic |
| (image or drawing) | |
| holding Ctrl + Alt, press n then o | Move to next list |
| holding Ctrl + Alt, press p then o | Move to previous list |
| holding Ctrl + Alt, press n then i | Move to next item in the current list |
| holding Ctrl + Alt, press p then i | Move to previous item in the current list |
| holding Ctrl + Alt, press n then l | Move to next link |
| holding Ctrl + Alt, press p then l | Move to previous link |
| holding Ctrl + Alt, press n then b | Move to next bookmark |
| holding Ctrl + Alt, press p then b | Move to previous bookmark |
| holding Ctrl + Alt, press n then w | Move to next formatting change |
| holding Ctrl + Alt, press p then w | Move to previous formatting change |
| holding Ctrl + Alt, press n then r | Move to next edit |
| Ctrl + Alt + k | (while viewing revision history or new changes) |
| holding Ctrl + Alt, press p then r | Move to previous edit |
| Ctrl + Alt + j | (while viewing revision history or new changes) |
6.Table navigation:
| holding Ctrl + Alt + Shift, press t then s | Move to the start of the table |
| holding Ctrl + Alt + Shift, press t then d | Move to the end of the table |
| holding Ctrl + Alt + Shift, press t then i | Move to the start of the table column |
| holding Ctrl + Alt + Shift, press t then k | Move to the end of the table column |
| holding Ctrl + Alt + Shift, press t then b | Move to the next table column |
| holding Ctrl + Alt + Shift, press t then v | Move to the previous table column |
| holding Ctrl + Alt + Shift, press t then j | Move to the start of the table row |
| holding Ctrl + Alt + Shift, press t then l | Move to the end of the table row |
| holding Ctrl + Alt + Shift, press t then m | Move to the next table row |
| holding Ctrl + Alt + Shift, press t then g | Move to the previous table row |
| holding Ctrl + Alt + Shift, press t then e | Exit table |
| holding Ctrl + Alt + Shift, press n then t | Move to the next table |
| holding Ctrl + Alt + Shift, press p then t | Move to the previous table |
7.Other tools and navigation:
| Ctrl + Alt + Shift + h | Open revision history |
| Ctrl + Alt + Shift + i | Open Explore tool |
| Ctrl + Alt + x | Open spelling/grammar |
| F7 | |
| Ctrl + Shift + y | Open dictionary |
| Ctrl + Shift + c | Word count |
| Ctrl + Shift + s | Start voice typing |
| (available in Chrome browsers) | |
| Ctrl + Alt + . | Go to side panel |
| Ctrl + Alt + , | |
| Page Up | Page up |
| Page Down | Page down |
| Ctrl + ‘ | Move to next misspelling |
| Ctrl + ; | Move to previous misspelling |
| holding Ctrl + Alt, press o then h | Insert or move to header |
| holding Ctrl + Alt, press o then f | Insert or move to footer |
| holding Ctrl + Alt, press e then p | Move focus to popup |
| (for links, bookmarks, and images) | |
| Ctrl + Alt + Shift + m | Move focus out of editing area |
| Alt + Right arrow | Show person or group info |
Mac shortcuts
8.Common actions:
| ⌘ + c | Copy |
| ⌘ + x | Cut |
| ⌘ + v | Paste |
| ⌘ + Shift + v | Paste without formatting |
| ⌘ + z | Undo |
| ⌘ + Shift + z | Redo |
| ⌘ + k | Insert or edit link |
| Option + Enter | Open link |
| ⌘ + / | Show common keyboard shortcuts |
| ⌘ + s | Save |
| Every change is automatically saved in Drive | |
| ⌘ + p | |
| ⌘ + o | Open |
| ⌘ + f | Find |
| ⌘ + Shift + h | Find and replace |
| ⌘ + g | Find again |
| ⌘ + Shift + g | Find previous |
| Ctrl + Shift + f | Hide the menus (compact mode) |
| ⌘ + Enter | Insert page break |
| Option + / | Search the menus |
| Ctrl + Option + z | |
| ⌘ + y | Repeat last action |
9.Text formatting:
| ⌘ + b | Bold |
| ⌘ + i | Italicize |
| ⌘ + u | Underline |
| ⌘ + Shift + x | Strikethrough |
| ⌘ + . | Superscript |
| ⌘ + , | Subscript |
| ⌘ + Option + c | Copy text formatting |
| ⌘ + Option + v | Paste text formatting |
| ⌘ + \ | Clear text formatting |
| ⌘ + Shift + > | Increase font size |
| ⌘ + Shift + < | Decrease font size |
10.Paragraph formatting:
| ⌘ + ] | Increase paragraph indentation |
| ⌘ + [ | Decrease paragraph indentation |
| ⌘ + Option + 0 | Apply normal text style |
| ⌘ + Option + [1-6] | Apply heading style [1-6] |
| ⌘ + Shift + l | Left align |
| ⌘ + Shift + e | Center align |
| ⌘ + Shift + r | Right align |
| ⌘ + Shift + j | Justify |
| ⌘ + Shift + 7 | Numbered list |
| ⌘ + Shift + 8 | Bulleted list |
| Ctrl + Shift + Up/down arrow | Move paragraph up/down |
11.Images and drawings:
| ⌘ + Option + y | Alt text |
| ⌘ + Ctrl + k | Resize larger |
| ⌘ + Ctrl + b | Resize larger horizontally |
| ⌘ + Ctrl + i | Resize larger vertically |
| ⌘ + Ctrl + j | Resize smaller |
| ⌘ + Ctrl + w | Resize smaller horizontally |
| ⌘ + Ctrl + q | Resize smaller vertically |
| Option + Right arrow | Rotate clockwise by 15° |
| Option + Left arrow | Rotate counterclockwise by 15° |
| Option + Shift + Left arrow | Rotate counterclockwise by 1° |
| Option + Shift + Right arrow | Rotate clockwise by 1° |
| ⌘ + Esc | Close drawing editor |
|
Shift + Esc |
12.Comments and footnotes:
| ⌘ + Option + m | Insert comment |
| ⌘ + Option + Shift + a | Open discussion thread |
| Ctrl + Enter | Enter current comment |
| ⌘ + Option + f | Insert footnote |
| holding Ctrl + ⌘, press e then f | Move to current footnote |
| holding Ctrl + ⌘, press n then f | Move to next footnote |
| holding Ctrl + ⌘, press p then f | Move to previous footnote |
13.Menus:
| ⌘ + Shift + \ | Context (right-click) menu |
| Ctrl + Option + f | File menu |
| Ctrl + Option + e | Edit menu |
| Ctrl + Option + v | View menu |
| Ctrl + Option + i | Insert menu |
| Ctrl + Option + o | Format menu |
| Ctrl + Option + t | Tools menu |
| Ctrl + Option + h | Help menu |
| Ctrl + Option + a | Accessibility menu |
| (present when screen reader support is enabled) | |
| ⌘ + Option + Shift + k | Input Tools menu |
| (available in documents in non-Latin languages) | |
| ⌘ + Shift + k | Toggle input controls |
| (available in documents in non-Latin languages) | |
| Shift + right-click | Show your browser’s context menu |
| Text selection with keyboard | |
| ⌘ + a | Select all |
| Shift + Left/right arrow | Extend selection one character |
| Shift + Up/down arrow | Extend selection one line |
| Shift + Fn + Left arrow | Extend selection to the beginning of the line |
| Option + Shift + Up/Down arrow | Extend selection one paragraph |
| Shift + Fn + Right arrow | Extend selection to the end of the line |
| ⌘ + Shift + Up arrow | Extend selection to the beginning of the document |
| ⌘ + Shift + Down arrow | Extend selection to the end of the document |
| holding Ctrl + ⌘ + Shift, press e then i | Select current list item |
| holding Ctrl + ⌘ + Shift, press e then o | Select all list items at current level |
| Text selection with mouse | |
| Double-click | Select word |
| Double-click + drag | Extend selection one word at a time |
| Triple-click | Select paragraph |
| Triple-click + drag | Extend selection one paragraph at a time |
14.Screen reader support:
| Option + ⌘ + z | Enable screen reader support |
| ⌘ + Option + h | Enable braille support |
| holding Ctrl + ⌘ , press a then x | Speak selection |
| holding Ctrl + ⌘ , press a then r | Speak from cursor location |
| holding Ctrl + ⌘, press a then l | Announce cursor location |
| holding Ctrl + ⌘, press a then f | Announce formatting at cursor location |
| holding Ctrl + ⌘ + Shift, press t then h | Speak the table column and row header |
| holding Ctrl + ⌘ + Shift, press t then n | Speak the table cell location |
| holding Ctrl + ⌘ + Shift, press t then r | Speak the table row header |
| holding Ctrl + ⌘ + Shift, press t then c | Speak the table column header |
| ⌘ + Option + Shift + r | Show live edits |
15.Document navigation:
| holding Ctrl + ⌘, press a then h | Show document outline |
| holding Ctrl + ⌘, press n then h | Move to next heading |
| holding Ctrl + ⌘, press p then h | Move to previous heading |
| holding Ctrl + ⌘, press n then [1-6] | Move to next heading [1-6] |
| holding Ctrl + ⌘, press p then [1-6] | Move to previous heading [1-6] |
| holding Ctrl + ⌘, press n then g | Move to next media |
| (image or drawing) | |
| holding Ctrl + ⌘, press p then g | Move to previous media |
| (image or drawing) | |
| holding Ctrl + ⌘, press n then o | Move to next list |
| holding Ctrl + ⌘, press p then o | Move to previous list |
| holding Ctrl + ⌘, press n then i | Move to next item in the current list |
| holding Ctrl + ⌘, press p then i | Move to previous item in the current list |
| holding Ctrl + ⌘, press n then l | Move to next link |
| holding Ctrl + ⌘, press p then l | Move to previous link |
| holding Ctrl + ⌘, press n then b | Move to next bookmark |
| holding Ctrl + ⌘, press p then b | Move to previous bookmark |
| holding Ctrl + ⌘, press n then w | Move to next formatting change |
| holding Ctrl + ⌘, press p then w | Move to previous formatting change |
| holding Ctrl + ⌘, press n then r | Move to the next edit |
| (while viewing revision history or new changes) | |
| holding Ctrl + ⌘, press p then r | Move to the previous edit |
| (while viewing revision history or new changes) | |
| Table navigation | |
| holding Ctrl + ⌘ + Shift, press t then s | Move to the start of the table |
| holding Ctrl + ⌘ + Shift, press t then d | Move to the end of the table |
| holding Ctrl + ⌘ + Shift, press t then i | Move to the start of the table column |
| holding Ctrl + ⌘ + Shift, press t then k | Move to the end of the table column |
| holding Ctrl + ⌘ + Shift, press t then b | Move to the next table column |
| holding Ctrl + ⌘ + Shift, press t then v | Move to the previous table column |
| holding Ctrl + ⌘ + Shift, press t then j | Move to the start of the table row |
| holding Ctrl + ⌘ + Shift, press t then l | Move to the end of the table row |
| holding Ctrl + ⌘ + Shift, press t then m | Move to the next table row |
| holding Ctrl + ⌘ + Shift, press t then g | Move to the previous table row |
| holding Ctrl + ⌘ + Shift, press t then e | Exit table |
| holding Ctrl + ⌘ + Shift, press n then t | Move to the next table |
| holding Ctrl + ⌘ + Shift, press p then t | Move to the previous table |
| Other tools and navigation | |
| ⌘ + Option + Shift + h | Open revision history |
| ⌘ + Option + Shift + i | Open Explore tool |
| ⌘ + Option + x | Open spelling/grammar |
| Fn + F7 | |
| ⌘ + Shift + y | Open dictionary |
| ⌘ + Shift + c | Word count |
| ⌘ + Shift + s | Start voice typing |
| (available in Chrome browsers) | |
| ⌘ + Option + . | Go to side panel |
| ⌘ + Option + , | |
| Fn + Up arrow | Page up |
| Fn + Down arrow | Page down |
| ⌘ + ‘ | Move to next misspelling |
| ⌘ + ; | Move to previous misspelling |
| holding Ctrl + ⌘, press o then h | Insert or move to header |
| holding Ctrl + ⌘, press o then f | Insert or move to footer |
| holding Ctrl + ⌘, press e then p | Move focus to popup |
| (for links, bookmarks, and images) | |
| ⌘ + Option + Shift + m | Move focus out of document text |
| Esc | Return focus to document text |
| Option + Right arrow | Show person or group info |
15.Common actions:
| Ctrl + c | Copy |
| Ctrl + x | Cut |
| Ctrl + v | Paste |
| Ctrl + Shift + v | Paste without formatting |
| Ctrl + z | Undo |
| Ctrl + Shift + z | Redo |
| Ctrl + k | Insert or edit link |
| Alt + Enter | Open link |
| Ctrl + / | Show common keyboard shortcuts |
| Ctrl + s | Save |
| Ctrl + p | |
| Ctrl + o | Open |
| Ctrl + f | Find |
| Ctrl + h | Find and replace |
| Ctrl + g | Find again |
| Ctrl + Shift + g | Find previous |
| Ctrl + Shift + f | Hide the menus (compact mode) |
| Ctrl + Enter | Insert page break |
| Alt + / | Search the menus |
| Alt + Shift + z | |
| Google Chrome: Alt + z | |
| Ctrl + y | Repeat last action |
| Text formatting | |
| Ctrl + b | Bold |
| Ctrl + i | Italicize |
| Ctrl + u | Underline |
| Alt + Shift + 5 | Strikethrough |
| Ctrl + . | Superscript |
| Ctrl + , | Subscript |
| Ctrl + Alt + c | Copy text formatting |
| Ctrl + Alt + v | Paste text formatting |
| Ctrl + \ | Clear text formatting |
| Ctrl + Space | |
| Ctrl + Shift + > | Increase font size |
| Ctrl + Shift + < | Decrease font size |
That’s it! If you liked this article, then definitely share it with your friends on social media, so that they too can get this information.
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