We all create files related to our office or studies in MS Word, Excel, or PowerPoint due to this we got too many files and folders on our computer. It’s difficult to track these files and folders. Microsoft came up with the solution to this problem with Microsoft OneNote. It is the combination of all the above software that we use to make our documents. You can create notes and other documents easily. It contains all the features that are available in Word, Excel, and PowerPoint. Apart from these features, there are several other features in this software. Its searching capability is very much strong, OneNote works like a normal notebook. As we create sections in a notebook and further sections are divided into pages. OneNote is a digital version of your notebook. Its best part is that it is linked with one drive. Whenever your device gets connected to the internet OneNote saves it on one drive. With this facility, you can access the data from anywhere and anytime.
Working Effectively on OneNote
In the OneNote window, as we click on the notebook at the upper left-hand corner, a notebook option will activate at the extreme left corner down. By clicking on it a new window will open, you can tag the notebook with a specific color and give a name to your notebook. The notebook will automatically get saved to one drive. Next, you have to click on create. The notebook is created, by default a section is created. You can also create the section by selecting an Add Section option at the extreme left down in the window. You can change the name of the section. You can add pages in every section. You can add multiple pages in a section. On every page, you can write down the details or descriptions as required.
Working on OneNote is very easy as it has very limited options in the ribbons. In the home menu, you will get the options of copy, pasting, fort style, and further you can get to do an important option. These are the same options you get in your manual scheduler. You can also create the tags for your schedules like office, home, and other important work can be tagged in the different icons.
From the Insert ribbon, you can insert the files to work upon, images, etc. in your schedule. You can also take a screen clip and insert it in your desired location.
The table below to learn Microsoft OneNote keyboard shortcuts and also you can download the shortcuts in pdf and excel format, so what you are waiting for let’s learn.
Microsoft OneNote Shortcuts Keys List
1. Search Notes:
| Move insertion point to search box to search all notebooks | Ctrl+E |
| While searching all notebooks, preview next result | Arrow Down |
| While searching all notebooks, go to selected result and dismiss search | Enter |
| Change the search scope | Ctrl+E, Tab, Space |
| Open the Search Results pane | Alt+O after searching |
| Search only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F | Ctrl+F |
| While searching current page, move to next result | F3 (or Enter) |
| While searching current page, move to previous result | Shift+F3 |
| Dismiss search and return to page | Esc |
2. Tag Notes:
| Apply, mark, or clear ‘To-Do’ tag | Ctrl+1 |
| Apply or clear ‘Important’ tag | Ctrl+2 |
| Apply or clear ‘Question’ tag | Ctrl+3 |
| Apply or clear ‘Remember for later’ tag | Ctrl+4 |
| Apply or clear ‘Definition’ tag | Ctrl+5 |
| Apply or clear a custom tag | Ctrl+6 … Ctrl+9 |
| Remove all note tags from selected notes | Ctrl+0 (zero) |
3. Outlines:
| Show Level 1 through 9 | Alt+Shift+1 … 9 |
| Expand all levels | Alt+Shift+0 |
| Increase/ decrease indent by one level | Tab/Shift+Tab |
| Expand collapsed outline | Alt+Shift+[/] |
| Collapse expanded outline | Alt+Shift+- |
4. Add Items:
| Insert current Date | Alt+Shift+D |
| Insert current Time | Alt+Shift+T |
| Insert current date and time | Alt+Shift+F |
| Insert document or File on current page | Alt+N, F |
| Insert document or file as a printout on current page | Alt+N, O |
| Show or hide document printouts on current page (when running OneNote in High Contrast mode) | Alt+Shift+P |
| Insert Picture from file | Alt+N, P |
| Insert picture from Scanner or a camera. | Alt+N, S |
| Insert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar | Win+S |
5. Manage Pages, Notebooks and Sections:
| Create new section | Ctrl+T |
| Move or copy current page | Ctrl+Alt+M |
| Go to next/ previous page in section | Ctrl+Page Down/Page Up |
| Go to next/ previous section | Ctrl+Tab/Ctrl+Shift+Tab |
| Go to first/ last page in the section | Alt+Home/End |
| Go to first/ last page in the currently visible set of page tabs | Alt+Page Up/Page Down |
| Go back to last/ next page opened | Alt+Arrow Left/Arrow Right |
| Move focus to Notebook area (typically on the left); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel | Ctrl+G |
| Move focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel | Ctrl+Alt+G |
| Move focus to Section area (typically on the top); continue with Arrow Left/Arrow Right to select section. Press Escape to cancel | Ctrl+Shift+G |
| Open move option for current section | Ctrl+Shift+G, Shift+F10, M |
| Open notebook | Ctrl+O |
| Open a section | Ctrl+Alt+Shift+O |
| Select current page tab | Ctrl+Shift+A |
6. OneNote Tables:
| Create able by adding a second column to already typed text. | Tab |
| Create another column in table with a single row. | |
| Create another row when at the end cell of a table. Press Enter a second time to finish the table | Enter |
| Create row below current row in table | Ctrl+Enter |
| Create another paragraph in same cell in table | Alt+Enter |
| Create column to the right of current column in table | Ctrl+Alt+R |
| Create column to the left of current column in table | Ctrl+Alt+E |
| Create row above the current one in table (when the cursor is at the beginning of any row) | Enter |
| Delete current empty row in table (when the cursor is at the beginning of the row) | Press Delete twice |
7.OneNote Window:
| Show or hide Ruler lines on current page | Ctrl+Shift+R |
| Increase/ decrease width of page tab (typically on the right) | Ctrl+Shift+[/] |
| Increase/ decrease width of sections tab (typically on the left) | Ctrl+Shift+Alt+[/] |
| Show or hide section tab | Alt+F1 |
| Zoom in/ out | Ctrl+Shift+Alt++/- |
| Show or hide Office ribbon | Ctrl+F1 |
| Turn full-screen view on or off | F11 |
| Dock/ undock OneNote program window to desktop | Ctrl+Alt+D |
| Replicate OneNote window | Ctrl+M |
| Open a small OneNote window to create side note | Ctrl+Shift+M |
| Create a new side note | Win+N |
| Create a new page below current page tab at the same level | Ctrl+Alt+N |
| Create a new subpage below current page | Ctrl+Shift+Alt+N |
8. Basic Editing and Formatting:
| Undo/ redo last action | Ctrl+Z/Y |
| Move one word left/ right | Ctrl+Arrow Left/Arrow Right |
| Move to next/ previous paragraph | Ctrl+Arrow Down/Arrow Up |
| Move to beginning/ end of the line | Home/End |
| Move to top/ bottom of current page | Ctrl+Home/End |
| Move one page up/ down in current page | Page Up/Page Down |
| Delete one word to the right of cursor | Ctrl+Delete |
| Delete one word to the left of cursor | Ctrl+Backspace |
| Cut/ copy/ paste selection | Ctrl+X/Ctrl+C/Ctrl+V |
| Select to the beginning/ end of line | Shift+Home/End |
| Select all of Line | Ctrl+A 1x |
| Select all of Comment Section | Ctrl+A 2x |
| Select all of current page | Ctrl+A 3x |
| Select current paragraph and its subordinate paragraphs | Ctrl+Shift+- |
| Bring up context menu for any note, tab, or any other object that currently has focus (Simulate right mouse-button) | Shift+F10 |
9.Format:
| Increase/ decrease font size of selected text | Ctrl+Shift+>/< |
| Highlight selected text | Ctrl+Shift+H |
| Format selected text Bold; press again to un-apply | Ctrl+B |
| Format Italic | Ctrl+I |
| Format Underline | Ctrl+U |
| Format strikethrough | Ctrl+- |
| Format subscript | Ctrl+= |
| Format superscript | Ctrl+Shift+= |
| Copy/ paste formatting of selected text | Ctrl+Shift+C/Ctrl+Shift+V |
| Apply the Normal style | Ctrl+Shift+N |
| Apply bullets to selection; press again to un-apply | Ctrl+. |
| Apply numbered list | Ctrl+/ |
| Apply heading style 1 thru 6 | Ctrl+Alt+1 … 6 |
| Indent/ outdent paragraph | Alt+Shift+Arrow Right/Arrow Left |
| Align Right/ Left | Ctrl+R/Ctrl+L |
| Select Title of page | Ctrl+Shift+T |
| Move current line or selected lines up/ down | Alt+Shift+Arrow Up/Arrow Down |
| Insert a line break without starting a new paragraph | Shift+Enter |
| Insert a hyperlink | Ctrl+K |
10. The Rest:
| Check spelling | F7 |
| Open research pane and thesaurus for the currently selected word | Shift+F7 |
| Execute action suggested on the Information Bar if it appears at the top of a page | Ctrl+Shift+W |
| Lock all password-protected sections | Ctrl+Alt+L |
| Expand or collapse the subordinate tabs of a page group | Ctrl+Shift+* |
| Print the current page | Ctrl+P |
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