Top 120 Microsoft OneNote Shortcuts Keys (Excel-PDF)
We all create files related to our office or studies in MS Word, Excel, or PowerPoint due to this we got too many files and folders on our computer. It’s difficult to track these files and folders. Microsoft came up with the solution to this problem with Microsoft OneNote. It is the combination of all the above software that we use to make our documents. You can create notes and other documents easily. It contains all the features that are available in Word, Excel, and PowerPoint. Apart from these features, there are several other features in this software. Its searching capability is very much strong, OneNote works like a normal notebook. As we create sections in a notebook and further sections are divided into pages. OneNote is a digital version of your notebook. Its best part is that it is linked with one drive. Whenever your device gets connected to the internet OneNote saves it on one drive. With this facility, you can access the data from anywhere and anytime.
Table of Contents
Working Effectively on OneNote
In the OneNote window, as we click on the notebook at the upper left-hand corner, a notebook option will activate at the extreme left corner down. By clicking on it a new window will open, you can tag the notebook with a specific color and give a name to your notebook. The notebook will automatically get saved to one drive. Next, you have to click on create. The notebook is created, by default a section is created. You can also create the section by selecting an Add Section option at the extreme left down in the window. You can change the name of the section. You can add pages in every section. You can add multiple pages in a section. On every page, you can write down the details or descriptions as required.
Working on OneNote is very easy as it has very limited options in the ribbons. In the home menu, you will get the options of copy, pasting, fort style, and further you can get to do an important option. These are the same options you get in your manual scheduler. You can also create the tags for your schedules like office, home, and other important work can be tagged in the different icons.
From the Insert ribbon, you can insert the files to work upon, images, etc. in your schedule. You can also take a screen clip and insert it in your desired location.
The table below to learn Microsoft OneNote keyboard shortcuts and also you can download the shortcuts in pdf and excel format, so what you are waiting for let’s learn.
Microsoft OneNote Shortcuts Keys List
1. Search Notes:
Move insertion point to search box to search all notebooks
Ctrl+E
While searching all notebooks, preview next result
Arrow Down
While searching all notebooks, go to selected result and dismiss search
Enter
Change the search scope
Ctrl+E, Tab, Space
Open the Search Results pane
Alt+O after searching
Search only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F
Ctrl+F
While searching current page, move to next result
F3 (or Enter)
While searching current page, move to previous result
Shift+F3
Dismiss search and return to page
Esc
2. Tag Notes:
Apply, mark, or clear ‘To-Do’ tag
Ctrl+1
Apply or clear ‘Important’ tag
Ctrl+2
Apply or clear ‘Question’ tag
Ctrl+3
Apply or clear ‘Remember for later’ tag
Ctrl+4
Apply or clear ‘Definition’ tag
Ctrl+5
Apply or clear a custom tag
Ctrl+6 … Ctrl+9
Remove all note tags from selected notes
Ctrl+0 (zero)
3. Outlines:
Show Level 1 through 9
Alt+Shift+1 … 9
Expand all levels
Alt+Shift+0
Increase/ decrease indent by one level
Tab/Shift+Tab
Expand collapsed outline
Alt+Shift+[/]
Collapse expanded outline
Alt+Shift+-
4. Add Items:
Insert current Date
Alt+Shift+D
Insert current Time
Alt+Shift+T
Insert current date and time
Alt+Shift+F
Insert document or File on current page
Alt+N, F
Insert document or file as a printout on current page
Alt+N, O
Show or hide document printouts on current page (when running OneNote in High Contrast mode)
Alt+Shift+P
Insert Picture from file
Alt+N, P
Insert picture from Scanner or a camera.
Alt+N, S
Insert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar
Win+S
5. Manage Pages, Notebooks and Sections:
Create new section
Ctrl+T
Move or copy current page
Ctrl+Alt+M
Go to next/ previous page in section
Ctrl+Page Down/Page Up
Go to next/ previous section
Ctrl+Tab/Ctrl+Shift+Tab
Go to first/ last page in the section
Alt+Home/End
Go to first/ last page in the currently visible set of page tabs
Alt+Page Up/Page Down
Go back to last/ next page opened
Alt+Arrow Left/Arrow Right
Move focus to Notebook area (typically on the left); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel
Ctrl+G
Move focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel
Ctrl+Alt+G
Move focus to Section area (typically on the top); continue with Arrow Left/Arrow Right to select section. Press Escape to cancel
Ctrl+Shift+G
Open move option for current section
Ctrl+Shift+G, Shift+F10, M
Open notebook
Ctrl+O
Open a section
Ctrl+Alt+Shift+O
Select current page tab
Ctrl+Shift+A
6. OneNote Tables:
Create able by adding a second column to already typed text.
Tab
Create another column in table with a single row.
Create another row when at the end cell of a table. Press Enter a second time to finish the table
Enter
Create row below current row in table
Ctrl+Enter
Create another paragraph in same cell in table
Alt+Enter
Create column to the right of current column in table
Ctrl+Alt+R
Create column to the left of current column in table
Ctrl+Alt+E
Create row above the current one in table (when the cursor is at the beginning of any row)
Enter
Delete current empty row in table (when the cursor is at the beginning of the row)
Press Delete twice
7.OneNote Window:
Show or hide Ruler lines on current page
Ctrl+Shift+R
Increase/ decrease width of page tab (typically on the right)
Ctrl+Shift+[/]
Increase/ decrease width of sections tab (typically on the left)
Ctrl+Shift+Alt+[/]
Show or hide section tab
Alt+F1
Zoom in/ out
Ctrl+Shift+Alt++/-
Show or hide Office ribbon
Ctrl+F1
Turn full-screen view on or off
F11
Dock/ undock OneNote program window to desktop
Ctrl+Alt+D
Replicate OneNote window
Ctrl+M
Open a small OneNote window to create side note
Ctrl+Shift+M
Create a new side note
Win+N
Create a new page below current page tab at the same level
Ctrl+Alt+N
Create a new subpage below current page
Ctrl+Shift+Alt+N
8. Basic Editing and Formatting:
Undo/ redo last action
Ctrl+Z/Y
Move one word left/ right
Ctrl+Arrow Left/Arrow Right
Move to next/ previous paragraph
Ctrl+Arrow Down/Arrow Up
Move to beginning/ end of the line
Home/End
Move to top/ bottom of current page
Ctrl+Home/End
Move one page up/ down in current page
Page Up/Page Down
Delete one word to the right of cursor
Ctrl+Delete
Delete one word to the left of cursor
Ctrl+Backspace
Cut/ copy/ paste selection
Ctrl+X/Ctrl+C/Ctrl+V
Select to the beginning/ end of line
Shift+Home/End
Select all of Line
Ctrl+A 1x
Select all of Comment Section
Ctrl+A 2x
Select all of current page
Ctrl+A 3x
Select current paragraph and its subordinate paragraphs
Ctrl+Shift+-
Bring up context menu for any note, tab, or any other object that currently has focus (Simulate right mouse-button)
Shift+F10
9.Format:
Increase/ decrease font size of selected text
Ctrl+Shift+>/<
Highlight selected text
Ctrl+Shift+H
Format selected text Bold; press again to un-apply
Ctrl+B
Format Italic
Ctrl+I
Format Underline
Ctrl+U
Format strikethrough
Ctrl+-
Format subscript
Ctrl+=
Format superscript
Ctrl+Shift+=
Copy/ paste formatting of selected text
Ctrl+Shift+C/Ctrl+Shift+V
Apply the Normal style
Ctrl+Shift+N
Apply bullets to selection; press again to un-apply
Ctrl+.
Apply numbered list
Ctrl+/
Apply heading style 1 thru 6
Ctrl+Alt+1 … 6
Indent/ outdent paragraph
Alt+Shift+Arrow Right/Arrow Left
Align Right/ Left
Ctrl+R/Ctrl+L
Select Title of page
Ctrl+Shift+T
Move current line or selected lines up/ down
Alt+Shift+Arrow Up/Arrow Down
Insert a line break without starting a new paragraph
Shift+Enter
Insert a hyperlink
Ctrl+K
10. The Rest:
Check spelling
F7
Open research pane and thesaurus for the currently selected word
Shift+F7
Execute action suggested on the Information Bar if it appears at the top of a page
Ctrl+Shift+W
Lock all password-protected sections
Ctrl+Alt+L
Expand or collapse the subordinate tabs of a page group
Ctrl+Shift+*
Print the current page
Ctrl+P
Thank you for reading, If you liked this article, then definitely share it with your friends on social media, so that they too can get this information.