Top 70 Microsoft Access Shortcut Keys (Excel-PDF)

Microsoft Office is not software, it is a package of software it includes multiple software like Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook, and many more. Microsoft Access is also one of the important products of Microsoft Corporation. Microsoft is a database management system.

This software is useful in making, managing, and maintaining the database. There are several types of database software available in the market. FDBMS (Federal Database Management System) MS Excel, Calc, FileMaker, Borland Reflex, and RDBMS (Relational Database Management System) Oracle, MYSQL, SQL Server, and MS Access. Microsoft Access is a proprietary database management system. It is also compatible with other database software programs because it supports open database connectivity. Due to this other programs like MY SQL, FOX PRO, and Oracle Database can receive and share the data with Microsoft Access.

The best part of Microsoft Access is a person who doesn’t know programming can also use Microsoft Access as it supports the GUI (Graphical User Interface). GUI increases the productivity and usability of this software.

An example of database management is not better than a database of a school. If we need to know about a student in the school where thousands of students studying. It will be very tuff to find it. One must know the class of the student and the section of the student’s class. But if we are keeping the database of all students in computerized form. We can check all the details of the desired student.

With the help of Microsoft Access, you can store the data of an organization or an MNC. You can create your search too and advance search options to search the data. This software is also useful in creating reports based on the database. This software also provides the security option of protecting the files by applying passwords to the data. It saves time and labour to store the data.

For beginners, this software provides basic templates to create the database. As further a beginner will gain knowledge, he can change the setting for the database.

This software is useful for telecommunication companies, Webservers, Social Networking companies, schools, educational institutions, etc. The extension of the MS Access file is .mdb. MS Access works on four focused areas like Tables, Forms, Query, and reports.

The list below includes some of the shortcuts that I find most useful, and also you can download the below shortcuts in both PDF and Excel.

1. Work with database files(Open and save databases):

Press Action
Ctrl+N Open a new database
Ctrl+O or Ctrl+F12 Open an existing database
Enter Open the selected folder or file
Backspace Open the folder one level above the selected folder
Delete Delete the selected folder or file
Shift+F10 Display a shortcut menu for a selected item such as a folder or file
Tab Move forward through options
Shift+Tab Move backward through options
F4 or Alt+I Open the Look in list
Ctrl+S or Shift+F12 Save a database object
F12 or Alt+F+S Open the Save As dialog box

2.Navigate the ribbon with only the keyboard:

Press Action
Alt+F Open the File page
Alt+H Open the Home tab
Alt+C Open the Create tab
Alt+X or Alt+X,1 Open the External Data tab
Alt+Y Open the Database Tools tab
Alt+J, B Open the Fields tab
Alt+J, T Open the Table tab
Alt+X, 2 Open the Add-ins tab, if present
Alt+Q, and then enter the search term Open the Tell me box on the ribbon

3.Work with menus, dialog boxes, wizards, and property sheets:

Press Action
Alt or F10 Show KeyTips
Alt+Spacebar Show the program icon menu (on the program title bar), also known as the control menu
The Down or Up arrow key With the menu or submenu visible, select the next or previous command
The Left or Right arrow key Select the menu to the left or right; or, when a submenu is visible, switch between the main menu and the submenu
Home or End Select the first or last command on the menu or submenu
Spacebar or Enter Open the selected menu, or perform the action assigned to the selected button
Shift+F10 Open a shortcut menu or open a drop-down menu for the selected gallery item
Page Up or Page Down Scroll up or down in the selected gallery list
Ctrl+Home or Ctrl+End Move to the top or bottom of the selected gallery list
Alt Close the visible menu and submenu at the same time
Esc Close the visible menu; or, with a submenu visible, close only the submenu

4.Frequently used shortcuts:

Press Action
Alt or F10 Select the active tab of the ribbon and activate KeyTips
(to move to a different tab, use KeyTips or the arrow keys)
Alt+H Open the Home tab
Alt+Q, and then enter the search term Open the Tell me box on the ribbon
Shift+F10 Display the shortcut menu for the selected item
F6 Move the focus to a different pane of the window
Ctrl+O or Ctrl+F12 Open an existing database
F11 Show or hide the Navigation Pane
F4 Show or hide a property sheet
F2 Switch between Edit mode (with insertion point displayed) and Navigation mode in the Datasheet or Design view
F5 Switch to Form view from the form Design view
The Tab key or Shift+Tab Move to the next or previous field in the Datasheet view
Alt+F5 Go to a specific record in the Datasheet view
(then, in the record number box, type the record number and press Enter)
Ctrl+P Open the Print dialog box from Print (for datasheets, forms, and reports)
S Open the Page Setup dialog box (for forms and reports)
Z Zoom in or out on a part of the page
Ctrl+F Open the Find tab in the Find and Replace dialog box in the Datasheet view or Form view
Ctrl+H Open the Replace tab in the Find and Replace dialog box in the Datasheet view or Form view
Ctrl+Plus Sign (+) Add a new record in Datasheet view or Form view
F1 Open the Help window
Alt+F4 Exit Access

5.Work with text boxes, combo boxes, and list boxes:

Press Action
Home Move to the beginning of the entry
End Move to the end of the entry
The Left or Right arrow key Move one character to the left or right
Ctrl+Left arrow or Ctrl+Right arrow Move one word to the left or right
Shift+Home Select from the insertion point to the beginning of the text entry
Shift+End Select from the insertion point to the end of the text entry
Shift+Left arrow Change the selection by one character to the left
Shift+Right arrow Change the selection by one character to the right
Ctrl+Shift+Left arrow Change the selection by one word to the left
Ctrl+Shift+Right arrow Change the selection by one word to the right

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